Record Retention Policy
The Center retains records as required by law and destroys them when appropriate. The destruction of records must be approved by the Executive Director and logged into the organization’s Destroyed Records Log. The formal records retention policy of the Organization can be accessed from the below link:
Record Retention Policy (.docx)
- We will not sell, trade, or share your donor information that we collect either online or offline with anyone else. Donor information includes names, email addresses, physical addresses and phone numbers.
- We will not send you donor mailings on behalf of other organizations.
- We will only share your donor information if you give us specific permission to do so.
- We will collect payment information, billing address, and other information necessary to process a donation or event registration.
- We will use your information to comply with the law or in the good faith belief that such action is necessary to conform to the requirements of law or comply with legal process served on us, protect and defend our rights, or act in urgent circumstances to protect the personal safety of others.
- We will use the donor information to protect against potential fraud. We may verify with third parties the information collected in the course of processing a gift, event registration, or other donation. If you use a credit or debit card, we may use card authorization and fraud screening services to verify that your card information and address matches the information that you supplied to us and that the card being used has not been reported lost or stolen.
Our Commitment to Data Security
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect.
The Nehemiah Center will consider any reprisal against a reporting individual an act of misconduct subject to disciplinary procedures. A “reporting individual” is one who, in good faith, reported a suspected act of misconduct in accordance with this policy, or provided to a law enforcement officer any truthful information relating to the commission or possible commission of a Federal offense or any other possible violation of the Organization’s Code of Conduct.
Due to the sensitive nature of suspected misconduct, supervisors and managers should not, under any circumstances, perform any investigative procedures. The Chair of Finance has the primary responsibility for investigating suspected misconduct involving employees below the Executive Director and executive management level. The Chair of Finance shall provide a summary of all investigative work to the Finance Committee.
The Finance Committee has the primary responsibility for investigating suspected misconduct involving the Executive Director and executive level positions, as well as board members and officers. However, the Finance Committee may request the assistance of the Chair of Finance in any such investigation. Investigation into suspected misconduct will be performed without regard to the suspected individual’s position, length of service, or relationship with the Organization.
Conflict of Interest Policy
The formal conflict of interest policy and questionnaire can be accessed from the following links:
Conflict of Interest Questionnaire 2016 (.doc)
Conflict of Interest Policy (.doc)